We appreciate you taking time to consider sponsoring SQLSaturday Orlando and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.
Think of a SQLSaturday as a one day conference organized and delivered by volunteers. We have lunch on site and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 350 to 400 attendees at SQLSaturday Orlando. We've been organizing this event since 2007!
Sponsorship ranges from $250 to $1000 or more depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs. If you are sponsoring our event for the first time we encourage you to contact us first so we can discuss which level is best for you and to make sure we can meet your expectations.
Note: We no longer provide bags to attendees. Printed materials should be placed on your table or the shared absentee sponsor table.
All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid using a credit card or a PayPal account.
The biggest challenge with being a sponsor at events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote!
To address that we provide attendees with one raffle ticket per sponsor. These tickets contain their name and email address and we encourage them to participate in all the raffles as a way to drive traffic to your table. We ask each sponsor to provide a raffle prize worth at least $100. Drones, Xboxes, gift cards, high quality headphones - pick a prize that will catch the eye of an IT professional! For sponsors with great prizes we typically see 50-75% participation from attendees.
Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).
The raffle tickets are yours to keep. If you aren't present at the end of the day we'll forward them to you after the event. Note that here may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.
We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and very limited access to 110v power. Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.
Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.
We hope you’ll support this event! Please contact us at firstname.lastname@example.org if you have any questions.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.